Transport Officer-Admin at Total Energies, Kampala, Uganda

Job Description

Education/Experience Required

Minimum of a Bachelors’ degree in accounting or any related field.
Minimum of three(03) years post qualifying experience in transport and route management.
Good understanding of basic accounting principles (budget, cost analysis).
Excellent analytical skills.
Excellent communication skills.
Autonomy and ability to work under pressure.
Possess a driving permit with a clean driving record.
Knowledge in SAP is an added advantage.
Activities
Main Objective

The role holder’s main objective is to coordinate movements of over 429 drivers and over 435 trucks for products and ensuring that all trips are executed as per journey management plan.
Roles and Responsibilities

Follow up on volumes made available in the Tanzania and Kenya plants in liaison with Supplies section.
Track the uplift of the standard volumes of product from the Tanzania and Kenya plants into the Uganda local plants in daily liaison with the supplies, OBC controllers, and Stock Officers.
Ensure OBC controllers perform live daily camera monitoring (in cabin & front plus fatigues camera) of both primary and secondary trucks and provide immediate reporting of any violations including activation of the beacon lights in the trucks.
Ensure transporters and drivers complete safe to dispatch for each compliant truck.
Ensure all HSEQ events are recorded and fully investigated with reports.
Reconcile the standard volumes uplifted from the Tanzania and Kenya plants into the Uganda local plants and advise on the actual stock in transit.
Receive the secondary trip data and make provisions in excel for the transport cost using the kilometers (Km) covered, the volume transported and the contracted rates.
Follow up with the secondary transporters to ensure that the product transportation invoices are submitted on time. By D+10, in month M for activities of month M-1.
Process invoices for the secondary transporters and crosscheck the integrity of the data submitted by the transporters on a monthly basis.
Check all delivery notes against provisions made in the SAP system.
Ensure all debitable transit losses / gains that are above tolerance are recovered from the respective transporters.
Ensure delivery losses are dully investigated and closed in month M for all deliveries for month M-1.
Prepare, review and update journey management plans for all routes.
Enforce Journey management plan procedure by ensuring its done for every trip above 150km.
Ensure that road risk analyses are conducted, mitigation measures are implemented, and results shared to all drivers and transporters updating regularly as the road conditions change.
Context & Environment
Favorable

Functional guidance and full support from Top Management.
Functional guidance from Transport and Distribution Manager and HSEQ team.
Availability of tools to support Transporter and driver development.
Functional support from Supply team.
Functional support from the Depots’ Management

Unfavorable.

Frequent breakdown in data communication lines (data sim cards)
Lack of a proactive attitude from transporters when called upon.
Resistance from the drivers and transporters on implementation of the systems.
Lack of communication from transporters to help with truck planning