Town Clerk (Small Towns)/ Principal Township Officer at Bukomansimbi District Local Government, Bukomansimbi, Uganda

Job Description

Salary Scale : U2
Reports to : Town Council Chairperson LC III
Responsible for : Senior Assistant Town Clerk (Senior Township Officer – U3)
Senior Community Development Officer
Senior Treasurer
Senior Commercial Officer
Town Engineer/ Senior Engineer
Principal Health Inspector
Senior Internal Auditor

Job Purpose
To manage and coordinate implementation of National Policies, programmes and Council by-laws for
the development and general welfare of the Town Council.

Key Outputs
i. Implementation of national policies, regulations, programmes, projects and Council decisions in the Town Council managed and coordinated;
ii. Technical support on administrative and legal matters pertaining to the management of the Town Council provided;
iii. Plans and budgets for Council activities Coordinated;
iv. All documents and records of the Council kept safely
v. Acquisition, utilisation, maintenance and overall accountability for the human, financial and physical resources of the Town Council managed;
vi. Performance of staff in the Town Council supervised and evaluated;
vii. Collaboration linkages with other Local Councils and organisation both within and outside the
Town Council on matters pertaining to development enhanced;
viii. Taxes assessed and licenses for operating business in the Town Council awarded; and
ix. Physical planning of the Town Council supported and structural plans approved.

Key Functions
i. Managing and coordinating the implementation of national policies, regulations, programmes, projects and Council decisions in the Town Council;
ii. Providing technical advice to Council on administrative and legal matters pertaining to the management of the Town Council;
iii. Developing and coordinating plans and budgets for Council activities;
iv. Providing safe custody and accountability for resources, records and other facilities of the Council.
v. Enhancing collaboration linkages with other Local Councils and organisations both within and outside the Town Council on matters pertaining to development;
vi. Assessing taxes and awarding licenses for operating business in the Town Council;
vii. Mobilising urban community for development purposes;
viii. Supporting physical planning for the Town Council and approving structural plans; and
ix. Developing and maintaining infrastructure in the Town Council including roads and buildings.

Person Specification
(i) Qualifications
An Honors Bachelors Degree in Social Sciences, Development Studies, Social Work and Social
Administration or Law or Commerce (Management option) or Business Administration
(Management option) or Business Studies (Management option) or Management Science `
Urban Planning and Management from a recognized University;
Certificate in Administrative Law from a recognized institution.
A Post Graduate Diploma in Public Administration and Management or Urban Planning and
Management or Development Studies or Finance and Accounting from a recognized
University/Institution.

(ii) Experience
At least six (6) years of experience three of which should have been at the level of Senior
Township Officer or Senior Assistant Town Clerk in Government or equivalent level of
experience from a reputable organization;

(iii) Competences
Planning, Organizing and coordination;
Accountability;
Concern for Quality and Standards;
Ethics and Integrity;
Communication; and
Time management.