Senior Records Management Officer at Uganda National Bureau of Standards (UNBS), Kampala, Uganda

March 4, 2025
Urgent
Application ends: March 19, 2025
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Job Description

Reporting to the Human Resource Manager, the successful candidate shall be required to perform the following duties; MAIN DUTIES AND RESPONSIBILITIES

 Establish and implement proper records creation, storage, use, and preservation and disposal management system.

 Design a records classification scheme based on UNBS business activities.

 Provide technical support to directorates, departments and sections on matters related to management of records.

 Compute staff leave, generate data by establishing the outstanding leave balances and make a monthly report on the status of leave in UNBS as stipulated in the UNBS Human Resource Management Manual (HRMM)

 Design an appropriate records tracking system within the organization

 Liaise with the IT department to advance the computerization of records management in the organization.

 Establish and manage the archive and ensure that permanent historically valuable records are appropriately accessed  Coordinate, supervise, monitor and report on contracted HR services in line with procurement guidelines

 Prepare periodic Performance reports for all activities under Records Management function

 Review and update Records Management, retention and disposal

QUALIFICATIONS AND OTHER REQUIREMENTS

 Honours degree in either Records and Archive Management, Information Science, or Library Information Management from a recognised University / Institution

 Post Graduate Diploma in Records Management is an added advantage

 Minimum of 5 years’ working experience in Records Management

 Should have taken competence based training in the Records Management field

 Must be computer literate with skills in MS Word, Excel, PowerPoint and the Internet applications The successful candidate must have a high level of integrity and professionalism, Communication, Teamwork and Analytical skills.