Senior Assistant Secretary at Kabarole District Service Commission, Kabarole, Uganda

Job Description

To manage and coordinate the implementation of policies, programmes, projects
and laws of Government and Local Council III for the general welfare and
development of the population.
Key Functions
(i) Preparing the development plans for the Sub-county;
(ii) Preparing work plans and budgets for the Sub-county;
(iii) Arranging and facilitating meetings of the Sub-county council;
(iv) Managing the implementation of all ordinances, bye-laws and Government
policies, projects, programs and lawful directives.
(v) Carrying out general administration of the sub-county in conformity with
Government regulations and policies; District Ordinances or bye-laws; and Trust
Fund or Secretariat by lower Councils;
vi) Collecting and accounting of Local Government revenue in the sub-county;
(vii) Executing orders and warrants issued by any court of competent jurisdiction;
(viii) Assisting in the prevention of crime and maintenance of law, order and
security in the sub-county;
(ix) Collecting data and keeping records of Council.

Job and Person Specifications
(a) Qualifications
(i) An Honors Bachelor’s Degree in Social Sciences, Development Studies, Social
Work and Social Administration or Arts or Business Administration or Bachelor
of Management Sciences, from a recognized awarding Institution.
(ii) A certificate in Administrative Officers Law Course.
(iii) Post Graduate Diploma in Public Administration and Management,
Development Administration and any other related discipline from a recognized
awarding Institution.
(b) Experience:
At least three (3) years of experience as Assistant Secretary or equivalent level in
a public or reputable private organization.
Competences:

(i) Technical
a) Management of organizational environment
(i) Has basic understanding of the Constitutional provisions relating to the Public
Service;
(ii) Is aware of his or her job and what needs to be done; and
(iii) Understands the contributions of the job in relation to the mission of the
department and organization.
b) Effective Coordination of Meetings
(i) Circulates the meeting agenda in advance along with relevant materials for
participants;
(ii) Ensures that participants who are required to attend the meeting are present;
(iii) Organizes logistics to complement and enhance goals of the meeting;
(iv) Is able to maintain attention and interest; and
(v) Prepares budgets for meetings.
c) Planning, organizing and coordinating
(i) Adjusts plans appropriately and takes initiative to follow through rather than
wait for problems; and
(ii) Anticipates problems, takes advantage of opportunities and effectively deals
with them.
d) Records and Information management
(i) Applies the Bring Up (BU) system to avoid delays in dealing with other issues
on the files;
(ii) Is able to assess the security grading to the documents created or received;

and
(iii) Understands and applies registry and records management procedures and
standards.