QSSU – East Africa Development Bank -EADB – ARO – Archives and Records Officer at East Africa Development Bank, Uganda
Job Description
Job Description
Key Responsibilities
Records Management
❖ Implement approved records management procedures in line with the Bank’s policies.
❖ Ensure accurate classification, storage, retrieval, and disposal of records.
❖ Maintain a secure and orderly filing system (both physical and electronic).
❖ Monitor record retention schedules and assist in proper disposal or transfer of inactive records.
Archival Management
❖ Organize and maintain archival materials for long-term preservation.
❖ Facilitate access to archival records for authorized users.
❖ Participate in efforts to document and preserve institutional memory and key historical records.
Compliance and Quality Control
❖ Assist in ensuring compliance with records management regulations and institutional policies.
❖ Support internal audits of records and contribute to improvements in records keeping.
Technology and Systems Support
❖ Utilize electronic records management systems (ERMS) and assist users with digital tools.
❖ Support digitization projects and electronic archiving initiatives.
❖ Maintain metadata and indexing standards to support records retrieval.
Collaboration and Communication
❖ Work with departments to ensure records are managed and transferred appropriately.
❖ Serve as a resource for staff on records handling procedures and policies.
Reporting and Documentation
❖ Maintain logs of records transactions and archival activities.
❖ Assist in preparing routine reports on records and archiving functions.
Decision Making/ Job Influence
❖ Makes operational decisions within records handling and classification protocols
❖ Provides input into process improvements and digitization priorities.
Working Conditions
❖ Primarily office-based with access to records storage areas.
❖ May occasionally travel to off-site storage or branch offices.
❖ Some lifting or handling of physical files and boxes may be required.
Requirements
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Bachelor’s degree in library science, Information Management, Archives Management, Records
Management, or a related field.
Professional Qualifications / Membership to professional bodies Certificate or training in Records and Archives Management is an advantage.
Previous relevant work experience required
Minimum of 3 years of experience in records management, archiving, or information management. ❖ Experience in a financial institution or regulated environment is an added advantage.
Minimum of 3 years of experience in records management, archiving, or information management. ❖ Experience in a financial institution or regulated environment is an added advantage.
