Human Resource Graduate Intern at Medical Teams International (MTI), Kampala, Uganda

Job Description

Medical Teams International is a faith-based not for profit health relief and development organization with a Calling “Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.” MTI-UG has operations in West Nile and South western Uganda. We provide Comprehensive Primary Health Care, Reproductive Health, HIV/AIDS and Nutrition.

Assist in transitioning HR documents from manual to digital formats to improve accessibility, security, and compliance.

Key Duties and Responsibilities:

• Data Entry and documentation: Review and update employee file records, attaching missing documents as well as other documents.
• Digital Records Management: Organize, scan all hard-copy HR documents in chronological order, upload, and ensure all personnel files are accurately labelled/named and categorize personnel files into a digital system (unit 4).
• Data Entry and Quality Assurance: Input employee information into HR systems (unit 4) and verify data accuracy. Cross-check digital files with hard copies for completeness.
• System Support and Documentation: Assist in setting up and managing HR databases or digital storage solutions.
• Support in HR Compliance and Audits: Ensure HR records meet compliance standards and audit requirements by paying attention to details (all documents are fully signed with no missing documents).
• Will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.
• And any other duties that may be assigned to you.

Qualifications, Skills and Experience:

• Bachelor’s degree in human resource management, Industrial & Organizational Psychology or it’s equivalent

Knowledge, Skills, & Abilities Skills: 

• Skilled with office software: Microsoft Word, Excel, and PowerPoint.
• Skilled with communication software: Outlook, Internet, CRM (or other database programs).
• Good interpersonal and relational skills
• Abilities:
• Ability to organise work priorities, manage competing priorities and deliver on commitments
• Ability to maintain confidentiality
• Excellent attention to detail
• Ability to communicate with all levels of staff, orally and in writing reports
• Ability to work collaboratively with others.
• Good interpersonal and relational skills
• Computer skills, especially with Word, Excel, Power point as well as internet navigation and electronic records management
• Ability to be honest and foster an atmosphere of trust and integrity
• Ability to support MTI Calling and adhere to the MTI Code of Conduct.
• Ability to commit to Medical Teams International Calling Statement and Core Values.

Physical Conditions & Work Environment

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Frequent use of personal computers, databases and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent communication and exchange of information among colleagues and people of concern which requires the ability to speak, hear, convey and express oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends/descends stairs, steps, or ladder depending on the role.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• The employee may occasionally lift and/or move heavy items
• Seldom to occasionally position oneself to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.