Driver-Cum-Administrative Assistant at Literacy and Adult Basic Education (LABE)

Job Description

1
Job Title: Driver-Cum-Administrative Assistant
Unit: Finance and Administration
Reports to Head of Finance & Admin
Location: LABE Head Office
Contract type: 3 years but renewed annually
Start Date: 1
st February 2026
Application closing date: 15th January 2026
WHO WE ARE:
Literacy and Adult Basic Education (LABE) is an NGO established in 1989 with the main
purpose to operate as a catalyst and partner in the basic education sector at local, national
and international levels guided by community self-help philosophy with a vision to make
Uganda a literate and informed society able to participate fully in its development. Our
head office is located at Kiggundu Mitala Road, Block 220 Plot 1527, Banda-Kyambogo in
Kampala
Join Us
We are seeking a suitable qualified, dynamic and committed candidate to join our team the role
of a Driver-Cum-Administrative Assistant to be based at the LABE Head Office
The Driver-Cum-Administrative Assistant will provide transport services, administrative and
other logistical support to LABE staff, visitors, and stakeholders in accordance with LABE
fleet management policy guidelines and procedures.

VACANCY ANNOUNCEMENT – DRIVER
2

Roles and Responsibilities.
Essential functions include (but are not limited to):
Transport-related roles
1. Provide transportation services for goods, staff, and other authorized passengers
using LABE vehicles in accordance with LABE vehicle management policies and
procedures.
2. Conduct daily operation and maintenance review to the vehicle assigned to the
driver in a manner that ensures the highest degree of safety possible for the
vehicle and its passengers.
3. Carry out pre-travel inspection of vehicles and ascertain journey preparedness,
notify the line manager accordingly (i.e. Inspect the vehicle and establish its
condition i.e. oils, tyre pressure, indicators, lights, wipers etc.).
4. Review assigned travel schedules after consultations with Programme Officers and
Team Leader to comprehensively plan and document travel routing and related
timings.
5. Keep accurate and up to date records for the vehicle using the vehicle log sheets
provided to record the right fuel consumed, both official and private mileages, make
note of all destinations and journey mileages as well as purposes of the journey.
6. Inspect and be vigilant at all times to the detection of any faults and/or damage to
the assigned vehicle, whether accidental or otherwise, and submit written reports
of such faults and damages as soon as possible to the Supervisor through the weekly
vehicle inspection report such safe vehicle operation and risk mitigation, eg proper
use of door locks, parking in secure locations and timing of trips, are strictly
followed.
7. Maintain vehicle security before, during and after travel and report on any identified
related anomalies in line with the vehicle policy while also ensuring that the vehicles
have the right kits and tools (fire extinguishers, first aid kits, tool kits, spare tyres,
recovery equipment etc) and in compliance with the in-vehicle supervision checklist
at all times.
8. Check and update the validity of statutory requirements i.e. vehicle logbooks,
insurance status and valid personal driving license, no-pending traffic fines tickets,
no-pending parking tickets etc.
3
9. Maintain vehicle and passenger security before, during and after travel and report
on any identified anomalies in line with the vehicle policy. Ensure you are properly
discharged for the day by your passengers before you break for rest during field
missions/trips.
10. While in the field, inspect all motorcycles and vehicles and provide feedback to the
users and to the Head of finance and Administration
11. Participating in vehicle operations budgeting and planning
Administrative related roles:
I. Submit to the Supervisor the monthly vehicle utilization reports summarizing
vehicle/fuel use and vehicle repair/maintenance. This report will be accompanied
by the fuel and vehicle log sheets for the period of the report.
II. Support the finance team and other transactions that shall be required of you from
time to time like carrying out deposits of funds to bank accounts, running errands as
instructed or with guidance from relevant staff, etc
III. Provide support in the acquisition of materials from stores for planned field
activities.
IV. Where possible, carry out translation for foreign and other visitors or staff who do
not know the local languages.
V. Assist officers in management of workshops, meetings and similar gatherings in roles
like ensuring the proper participants registration documents have been carried,
availed and administered, taking quality photos at events, etc.
VI. Follow up ordered goods and ensure timely delivery
VII. Do office maintenance like lighting, locks, water supply systems among others.
VIII. Support stock taking exercises while being conducted to ensure proper
identification and lifting of items
IX. Support Assets engraving exercises as and when being conducted
X. Support general office logistics undertakings to smoothen office operations as and
when requested to do so.
4
XI. In as much as possible do light cleaning of the vehicle to make sure it is readily
presentable and ready for use at all times and to also ensure its deep cleaning as
circumstances may demand and after field trips to the districts.
XII. Perform any other additional responsibilities as assigned from time to time by the
Supervisor/s.

Key Result Areas
1. DRIVING STAFF, PARTNERS AND VISITORS: Drive staff, visitors, partners and other
stakeholders to and from various destinations as per LABE policies and procedures.
2. VEHICLE MAINTENANCE: Maintaining the vehicle in clean and good mechanical conditions
in line with LABE policies.
3. MESSAGE DELIVERIES: Pick, deliver and account for all correspondences (mails, messages,
parcels etc) in line with instructions and known office practice
4. ADMINISTRATIVE SUPPORT: Provide support to staff in different ways including taking
photos, managing registration sheets during workshops/meeting, displaying
communication materials like pull up banners during meetings/workshops.
5. PLANNING AND BUDGETING: Plan and budget for the vehicle and provide other logistical
support and prepare periodic accountabilities on vehicle condition or status.
Key performance Indicators:
1. No record of accidents due to recklessness recorded
2. Clean and sound vehicle mechanical condition
3. Functioning vehicle parts without any faults
4. Timely servicing and vehicle maintenance
5. Effective fuel cost management
6. Timely deliveries made
7. Accurate vehicle monthly reports
8. Properly Filled logbook for the assigned vehicle
9. Limited complaints from staff, passengers and visitors
10. Administrative support offered un-reminded
Education Requirements
• Minimum of a UCE certificate or its equivalent, proof of training in defensive
driving and basic computer skills.
• A suitable and valid driver’s permit Above Class B with good knowledge of operation of
4WDs
• Membership to drivers’ association is an added advantage

5
JOB RELATED EXPERIENCE AND KNOWLEDGE:
• 5-10 years driving experience in growing development organizations and with bias
to NGO operations.
• Defensive driving experience for risk management.
• Knowledge of Ugandan Traffic Laws and regulations
• Effective verbal, presentation and listening communication skills
• Excellent interpersonal and teamwork skills.
• Ability to maintain composure at all times.
• Computer knowledge is preferred and will be considered an advantage.
• Knowledge of local languages and familiar with the local context in operational area.
• Ethically upright person with the ability to remain sober and alert
LABE Commitment to PREVENTION OF SEXUAL EXPLOITATION AND ABUSE
LABE has zero tolerance of all forms of Sexual Abuse and Exploitation and it is
committed to conducting his/her work in a manner that is safe for all staff and
all vulnerable groups it serves at different levels.
The potential Candidate we shall hire, shall be expected to know and comply
with LABE Policy and code of conduct on sexual exploitation and abuse by
reporting any sexual exploitation and abuse witnessed and cooperating during
investigations into Sexual Exploitation and Abus. He/She is expected to conduct
themselves in a professional and ethical manner with integrity to safeguard her
employees and all vulnerable group of people involved in LABE work.
LABE is an equal opportunity employer; female candidates are encouraged to apply.

THE APPLICATION PROCESS:
Interested candidates with matching qualifications and attributes are requested
to send their applications and Detailed CVs letter to the Human Resources unit:
ernest@labeuganda.org by 15th January 2026 17:30HRS

Please attach the following documents in PDF Format as one attachment.
✓ Updated Curriculum Vitae with contact details (email and telephone
numbers) of 3 professional referees
✓ Cover letter with indication of expected Gross Pay and
✓ Academic documents
6
In your email subject please quote the position; – Driver-Cum-Administrative Assistant
While we may be glad to communicate to all candidates, due to the volume of
applications expected, only shortlisted candidates will be contacted.
If you do not hear from LABE two weeks after the deadline of this Job posting,
please consider your application unsuccessful.