Document Control Officer at Uganda Airlines, Entebbe, Uganda

Job Description

Daily Document control and management, that is Control over documentation preparation, modification, revision, distribution, issuance (as per procedure) and maintenance of documents throughout their lifecycle.
Assisting multi-disciplinary teams in capturing the information and data required for the operations and formatting documents in accordance with agreed templates and keep checking templates for future use.
Reviewing, updating and modification of technical documents (for example Internal & External manuals).
Maintaining Quality & compliance checks on documents.
Appropriate distribution of all controlled documents necessary to meet business and operational requirements.
Management of a comprehensive document control database for all controlled documents.
Managing the flow of documentation within the organization.
Filing and organisation of documents and records (both electronic and / or hardcopies).
Maintenance of a list (register) of applicable documents.
Supporting procedures by maintaining transparent, up-to-date, accurate and easily traceable documents.
Ensuring timely and easy access to documentation by authorized parties and aid the retrieval of documents for authorized parties.
Maintaining confidentiality around sensitive information and terms of agreement.
Progress reporting on the document status / maintaining KPIs (Key Performance Indicators)
Monitoring & Updating Aircraft On-Board Library.
Monitoring & updating Central Library & departmental Libraries.
Writing and dispatching Correspondences within the company and with the regulatory authority.
External Documentation Acquisition for example documentation from Aircraft Manufacturers, Regulatory bodies.
Q-Pulse System administration/ Electronic document and records database administration.
Records Management i.e. management of records throughout their whole lifecycle that is control, storing, retention, appraisal, archival and destruction.
Taking part in regulatory authority inspections and audits by preparing documentation necessary for the audits.
Administrative assistance to the Manager Quality and Monitoring.
Performing other duties as requested, directed, or assigned by the manager.

Knowledge, Skills and Attributes

An honor’s Bachelors degree from a recognized university
Relevant working experience of at least 3 years in aviation records management
Customer focused and hospitable.
Integrity.
Team player.
Proactive/results orientated.
Warm, friendly, pleasant & presentable.
Good communication and intrapersonal skills.
Resilient.
Self-motivated.