Data Clerk (02) at Hunger Fighters Uganda (HFU), Isingiro & Kyangwali Field Offices

Data Management
Uganda
December 15, 2025
Full Time
Urgent
Application ends: December 19, 2025
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Job Description

POSITION: DATA CLERK (02)

 

Job Location: Isingiro & Kyangwali Field Offices

 

Employment Type: Contract

 

Reporting: Monitoring & Evaluation Assistant

Job  purpose:

A Data  Clerk  shall  accurately input, update, and  maintain project data  in databases and  spreadsheets, verifying accuracy, generating reports, organizing physical/digital

files,  ensuring confidentiality, and  communicating with  teams for  data  consistency,

requiring strong attention to detail, typing skills,  and  familiarity with  office software

 

Key  Roles and  Responsibilities:

 

  • Accurately enter  and   update  project  data,    including  beneficiary  data,    and assistance   records   in    project   selected   Self    Reliance   Model   Information Management Systems or other databases.

 

  • Works with other project staff  to update all appropriate registers and  databases

 

  • Ensure proper storage/filling of reports/forms in designated places.

 

  • Maintain project records, both physical and  digital, in accordance with  Uganda’s data  privacy and  organization’s regulations.

 

  • Organize, secure, and    file    project   records,   ensuring   easy    retrieval   and confidentiality of all project information.

 

  • Cross checks entered data to ensure data  quality and  completeness.

 

  • Runs consistency quality checks and  makes edits  as appropriate.

 

  • Update indicator performance tracking tables in coordination with M&E  officers.

 

  • Reports any errors and malfunctions in data  and  computer.

 

  • Ensure consistent availability and use  of  tools  for  recording data  through duly developing and  implementing a procurement plan  for registers/ tools

 

  • Supports the  implementation of  HFU’s standards including the  Monitoring for

action standards in field  sites

 

  • Perform analysis and compile data  for reporting and  use  at field  sites  for decision making.

 

  • Conduct regular data reviews with  project staff  and  provide mentorship in  data quality assurance and  use.   Participate in surveys and  assessments when needed and  support with  data  management functions. Support consolidation of  weekly, monthly, quarterly, and  annual reports.

 

  • Make routine backups and updates on the M&E  box files  at scheduled intervals.
  • Prepare weekly, monthly and  annual reports within stipulated timeline and  of

stipulated quality                                                                                                   11

 

 

  • Perform any other duties assigned by the supervisors. Confidentiality and Ethics:

 

Minimum Qualification & Experience

 

  • A diploma in Statistics, Economics, Nutrition, Monitoring and Evaluation, Project Planning and

Postgraduate in Monitoring and Evaluation will be of an added advantage.

 

  • Proven experience of 2 -3 years  in data  entry  or  a similar administrative role  in

NGO  setting

 

  • Excellent typing speed and accuracy

 

  • Strong attention to detail and organizational skills

 

  • Proficiency in Microsoft Office Suite (Excel, Word) and  data  entry  software

 

  • Good written and oral  communication skills.

 

Skills & Competencies:

  • Accuracy & Precision
  • Confidentiality & Integrity
  • Time Management
  • Problem-Solving
  • Ability to work independently

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