Base Finance Officer at Action Against Hunger

Job Description

The Base Finance Officer provides finance support to the base while ensuring respect and proper implementation of finance policies and procedures at base level. S/he is responsible for cash management and bank transactions, making payments, advances and transfers, managing advances and accountabilities among other roles.

Key Duties & Responsibilities
Objective 1: Cash & Bank Management:
• Responsible for finance at base level by ensuring the respect of ACF financial procedures related to cash management and bank transactions;
• To make payments, advances and transfers, ONLY if the Procurement Request and Supplier have previously been duly approved by the Field Manager;
• Make sure advances are cleared within 48 hours and no advances are outstanding at the end of the month;
• Record all the transactions in SAGA. The ledgers should be updated on a daily basis to be able to deal with cash control at any time and bank reconciliation;
• Responsible for making follow-ups on advances and transfers & keep all bills in the folder relative to the specific month;
• Ensure each transaction is justified by an appropriate invoice/receipt, and to ensure the quality of receipts (name, patent number, stamp, description, date, amount etc) included the procurement file;
• Comply with purchasing procedures upon remitting advances and inform the logistics department of purchasing procedures and of data required on the invoices.
Objective 2: Cash Projection:
• Compile the cash forecast of each department and send to Field Manager for validation;
• Ensure that there is budget for the expenses being requested;
• Ensure that only expenses included in the cash forecast are being carried out;
• Control with the Field Manager and Base Logistician that the PRs are properly filled in with correct budget codes, and are properly recorded and followed up until payment.
Objective 3: SAGA
• Ensure the good quality of SAGA: budget lines, accounting codes, project codes, descriptions…
• To submit monthly accountancy closure to Assistant Finance Co. in Kampala at the end of the month;
• Organize a checkup session of budget lines with the Program Managers;
• Send to Assistant Finance Co. the monthly saga report: saga backup, the signed cash control, list of advances outstanding, bank reconciliation, originals of all receipts attached to the procurement file. In case some documents are missing, a short explanatory note should be joined.

Requirements
• Bachelor’s degree or equivalent in Business Administration /Finance/ Accounting.
• Substantial knowledge of SAGA accounting software
• Knowledge of financial and HR procedures expected.
• At least 4-5 years’ previous experience in an NGO, preferably in a similar role.
• Demonstrated experience and/or personal commitment to promoting gender equality within the work
• Ability to train and follow up teams.
• Excellent organizational and leadership skills.
• Autonomous and able to take initiative.
• Able to set own deadlines and meet them.
• Fluent English;
• Professional computer skills, including MS Word, Excel, internet, and email.