Administration Officer at Microhaem Scientific, Kampala, Uganda

Job Description

The Administration Officer is responsible for overseeing the day-to-day operations of the administrative department, ensuring efficient and effective support for the organization.

Key Responsibilities:

Office Management:
Maintain a clean, organized, and professional office environment
Manage office supplies, equipment, and facilities
Supervise and coordinate office staff, including receptionists, assistants, and clerks
Implement and enforce office policies and procedures
Human Resources (HR) Administration:
Assist with employee hiring, onboarding, and off boarding processes
Manage employee records and confidential data
Coordinate employee benefits and payroll administration
Ensure compliance with labor laws and regulations
Legal and Regulatory Compliance:
Maintain corporate records and filings
Ensure compliance with all applicable laws and regulations
Manage insurance policies and claims
Technology Management:
Manage office technology systems, including computers, networks, and software
Provide technical support to employees
Stay up-to-date with industry best practices in technology
Project Management:
Oversee special projects as assigned
Coordinate with other departments to ensure project success
Monitor project timelines and budgets
Other Responsibilities:

Represent the organization at external meetings and events
Handle confidential information discreetly
Stay informed about industry trends and best practices
Qualifications:

Bachelor’s degree in Business Administration, Office Management, or a related field
5+ years of experience in office management or administration
Strong understanding of HR principles and practices
Excellent communication, interpersonal, and organizational skills
Ability to prioritize tasks and manage multiple projects simultaneously
Detail-oriented and results-driven