Admin & Supply Chain Officer at FH Association Formally Food for the Hungry Uganda, Karamoja Region

Job Description

Talent. Faith. Thrive.

When you join FH Association, you embrace God’s calling for your life and engage in work that combines your talents and faith. In the same way FH Association is committed to unlocking resilience and flourishing in communities around the globe, we are dedicated to creating a workplace where our team members can thrive and grow. We believe every imaginable problem has a solution and that our contributions make a difference. FH Association continues to re-imagine impactful solutions to respond to the devastation of poverty globally. FH Association serves millions of the world’s most vulnerable people, helping them overcome poverty and injustice by collaborating with country offices to build resources, capacity, and resilience. FH Association turns Adversity into Impact. FH Association has harnessed the power of faith for more than 50 years. Our Heartbeat Christian values permeate throughout the organization.

A successful candidate will have the following:

The Administration and Supply Chain Officer is the primary custodian of procurement activities and plays a critical role in ensuring timely, transparent, and compliant acquisition of goods, services, and works. This position support the supervision of all the administration and supply chain processes across FHA Karamoja region Area Program, ensuring adherence to FH policies, donor regulations, and statutory requirements. Beyond supply chain, the Officer supports administration, fleet management, asset control, and compliance reporting to guarantee operational continuity and efficiency. The role demands strong leadership, strategic planning, and the ability to manage multiple priorities while fostering accountability and integrity.

Qualifications and Experience

Bachelor’s Degree in Procurement, Logistics, or Supply Chain Management
Professional Qualification/Certification such as Graduate Diploma in Purchasing & Supply Management – CIPS or equivalent is an added advantage.
A relevant Post Graduate Qualification or Masters in Procurement or any related business profession will be an added advantage
Minimum 3-5 years in procurement and logistics management experience within an INGO environment is required or related field
Minimum 3 years in a busy procurement and logistics department an INGO environment is required
Thorough knowledge of donor requirements (DFID, USAID) contractual, procurement and reporting requirements required.
Experience working in Karamoja region is a plus
Job Level Specifications

Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure.
Excellent problem-solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in a complex environment with shifting and competing priorities.
Sound public and negotiation skills along with business acumen coupled with attention to details, maturity in decision making and time management skills
Be highly proactive with personal initiative and drive, honest with a high level of integrity; a team-player with a positive attitude and good planning skills
Excellent cross-cultural communication (both oral and written) and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, stakeholders, clients and consultants.
Strategic thinker with excellent analytical skills and ability to communicate effectively at all levels.
Ability to work and deliver well under pressure and in response to changing needs.
Advanced Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, power point, and electronic mail).
Vibrant personal relationship with Christ and studies, understands and applies FH Foundational Principles and Vision and Mission
Maintains an attitude in accordance with FH values, behaviors and mindsets.
Experience in people management with skills and knowledge on coaching, mentoring and delivering training to teams
Good written and spoken English. Spoken and written Karimojong is highly preferred
What you’ll do…

As the Administration and Supply Chain Officer your overall responsibilities will be (JDs Key Result Areas):

Supply Chain & Procurement Support (Primary Function)
Contract Management and Monitoring
Fleet, Security and Administration
Compliance and Reporting
Supervisory Responsibilities
What you’ll get…

Along with competitive pay, FH offers a good medical insurance package for staff and dependents, a provident fund, GPA, vacation and sick leave, and company paid public holidays.

WOW us!

If you’ve got the experience we are looking for – and want to join our mission – apply today! We get a lot of resumes; help us get to know you better by following these suggestions: submit a resume and cover letter. In your cover letter, answer the following questions:

Why do you want to work for FH Association?
Based on what we are looking for, how will you meet the expectations for the role?
Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the Heartbeat Values and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. A range of pre-employment checks will be undertaken in conformity with FH Association Safeguarding, Anti-Fraud & HR policy.  In line with this, we will request information from applicants’ previous employers about any findings of fraud, sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting your personal information, you consent to FH holding and using it in accordance with its recruitment policy and procedure. By applying, the job applicant also confirms their understanding of these recruitment procedures.