Irene Ayoo Lugayi

Manage financial transactions and verify compliance with CACH internal regulations: these include cash/bank management, financial reporting, etc. Support and respond to any internal or external audit of project/country accounting by CACH, providing required supporting documentation on request, in a timely manner· Ensure that all policies and procedures are following the Uganda law and CACH policies, procedures, and requirements. Ensure accurate and timely financial reports are submitted to the Country director and forwarded to the Head office Finance team for further management. Support to ensure that CACH finance and procurement policies, systems and procedures are followed, and direct their development, documentation, and implementation. Checking the procurement processes and documentations and ensuring compliance with the organization’s set rules. Coordinate the preparation of the audited financial statements and filling all tax returns on a monthly basis. Track and follow up on outstanding advances/imprests and ensure timely liquidation by all staff Perform month-end closing procedures, including account reconciliations, and updating schedules. Assist in the preparation of Cash Transfer Requests to Headquarters and ensures that appropriate cash balances are maintained in the CACH accounts to facilitate project implementation. Asset and inventory management. Ensuring periodic audit and constant updates as required. Support budget holders to prepare periodic budgets and forecasts for funds disbursement from head office while providing clarity where needed by sharing Income Vs expenditure reports. Assist as needed by Project Managers in preparing quarterly accrual reports, expenditure reporting, and quarterly expenditure projections (and or when requested) and submits to the Country Director for approval Collaborate with the Finance Controller at HQ and Operations manager in the development and monitoring of budgets through running of financial reports in the system and discussing with project coordinators and coordinate in forecasting financial trends for CACH and implementing partners. identifying variances, and providing analysis to support decision making. · Perform auditing of activities, including reconciling cash, verifying invoices, and reviewing bank statement and or bank reconciliation. Define, adjust and optimize key administrative and financial processes within the country office in Uganda Ensure that all financial transactions are processed accurately, in a timely manner, in accordance with generally accepted accounting principles through bank, identifying and correcting any variances. Closely monitor all financial activities, and keeps the Country Director advised of all situations which have the potential for a negative impact on internal/external controls or financial performance. Authorize payment in the banking business online and handle payroll and payroll taxes, Accounts receivables and payables of the organization. Preparation of monthly cash flow and request from partners ensuring adequate monetary levels of partners and CACH’s Accounts. Review financial reports and transactions provided by the partner on a timely basis, and provide feedback to partners (as required) and keep CD and PD informed Support and maintain proactive links with partners to ensure compliance with Donor requirements, CACH policies and national laws. Provide support, supervision and oversight function of partners compliance to ensure that the overall project implementation complies with donor and CACH regulations and policies. Work closely with the implementing partner finance team to ensure compliance by providing trainings and regular technical assistances and assist with budgetary and finance needs. Participate in the assessment of the financial management capacity of CACH’s partners, identifying capacity gaps on annual basis, recommend actions to address the gaps and make follow ups with relevant staff for timely implementation. Assist in coordinating internal and external audits, providing necessary documentation, and implementing audit recommendations. Review partners’ external audit reports and following up any issues raised in the audit reports. Make recommendations to the CD and Management on the performance of CACH’s partners with special focus on the key areas that require management attention for immediate improvement (findings rated as high risk). Human Resource and administration Manage Recruitment and selection processes as required Ensure adherence to HR policies and guidelines, as outlined in the Employee handbook Support in staff recruitment, induction, performance monitoring, compensations and facilities, staff well-being, and end of employment actions. Assist in managing and proposing staff learning and development Strategic oversight of human resource and administrative functions Support the coordination of workshops and events by verifying participant registration and contact details. Assist in managing compensation and benefits schemes and legal issues (tax compliance) through providing monthly staff updates for the payroll preparation in a timely manner. Maintaining up to date asset register for the organization Managing the Gulu office and supervising the office assistant and drivers and providing logistics arrangements for field visits and office operations. Further Tasks: Monitoring of the general humanitarian and security situation in the Gulu and report to the country director. Responsible for the safeguarding of all CACH assets and maintaining and updating assets register and submit Monthly assets list to HQ, including asset owner, condition of assets, chargeable project and any repairs or maintenance needs ensuring all assets are tagged accordingly. Support the Logistic Assistants/Drivers to ensure monthly reporting on mileage, fuel consumption as well as repair and maintenance costs. Coordinate field transport, servicing of vehicles & motorcycles and ensure that all that they are safe, road-worthy and have proper on-board documentation. Support Gulu office in the acquisition, purchase, contract management and tender procedures in accordance with CACH internal systems and donor specific demands! In collaboration with the Country Director, develop/suggest new partnerships according

Preparing and compiling Cash/Bank Reconciliation for the organization Checks payment request and authorize bank and mobile money payments Reviews and post supplier invoices in sage for payment processing. Review and verification of purchase requisition, purchase order, waiver note to file. Finance training of all staff and capacity building of Assistant Accountants. Supervise Assistant Accountants and Accounts Assistants and helps in their capacity building. Review transfer request from Field offices and ensure timely transfer of funds to all field offices. Preparing Cash and Bank Reconciliations for the organization Ensure for all payments, correct documentation is attached, logistics and financial procedures respected, project/account code correct, and the authorization of payments is in line with LWF authorization mandate. Paying and compiling leavers payments as they come in (Terminal Benefits) Support line manager’s/ budget holders in budget preparation, monitoring & financial procedures. Posting payments and bank Entries in Sage Follow up with HR and individual staff for monthly timesheets. Ensure they are verified/ signed and uploaded according to project allocations. Posting invoices and Accountabilities in sage Adjusting fuel accountabilities monthly. Review payroll before monthly salaries payment and clear any outstanding issues timely and remitting the statutory deductions to the relevant Authorities. Checking invoices, posting and paying them through online banking. Ensure proper filing of all financial documents and ensure retrieving for Audit purposes. Remittance of VAT and WHT Returns to URA.

Financial Management Reviews and check payment requests Review Mobile Money requests and Cash grants Verifying daily cash counts for all projects Prepare payment certificates for constructions payment Financial Reporting Ensure Checking up of documents and make them ready for archiving at the head office. Assisting in preparing of financial reports when a colleague is on leave. Management of SAGE/Accounting system. Posting AP payments both cash and bank Ensure timely posting in on a daily, weekly, adhering to monthly accounts closure deadline Reviewing staff accountabilities and post them Reviewing and posting Accounts Payable invoices. Posting Accounts Receivables invoices, follow up on aging accounts; Advances, accruals, receivables and payables, throughout the month, before month end closure. Prepare all advances and bank entries and verification of payment vouchers Entering Fuel Accountabilities. Payroll Reviewing payroll for and processing staff payroll Taxation Checking suppliers’ details to make sure the correct amounts of taxes are charged to the project and suppliers as well as file all tax returns on a monthly basis.