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1.Budgeting custody, Master data set up, PO modification • I am custodian for the Project Budgets INTPA -EU and KOICA and other documentations, manage master data in the Accounting system (SAP) and provide guidance to the project team and other stakeholders on the relevant project amendments. • Provide support to the Business Development Team and Project teams on budget preparation for new or ongoing grants. review project budgets, FAD and advise on any amendments. • Create grant keys, enter master data in accounting system and make relevant updates under supervision by the senior grant accountants. • Provide figures and analysis for projects required in the annual budgeting process. • upload the project budgets in the grant’s module. • Check new Project Outputs (PO) & Modifications to ensure that they are fully costed and BVA overspends managed and escalated to the Senior Grant Accountant. To link PO and sponsored programs. 2. Monthly internal reporting, Data Cleansing and Quality control • Reconcile the finance and grants module reports to ensure that no NRGRANT transactions remain outstanding before close of period. • Monitor spend using the Monthly SPLN project, G2B and BVA reports for projects to inform corrective action ahead of donor reporting date. • Update the Monthly project checklist to inform review of projects capturing end of month closure processes to ensure quality of reports and system data. • Prepare analysis using SAP reports to identify transactions that require data cleansing and have them rectified. Reconcile the project finance and grants modules and ensure that all WBSs are linked to the grant. • Follow up on grant commitments for suppliers (using the SAP CJI3 and BVA reports) and ensure closure of those that are long overdue. • Ensure that all apportioned and PU shared operational costs for the project are recovered on a monthly basis before period closure. • Ensure that all financial records related to the project are properly filed and uploaded to the designated share point folders for proper record keeping and ease of retrieval of information • Review payments for projects and advise on legibility status ahead of payment processing and postings in the system. • Park payments, liquidations, vouchers and journals in SAP for the posting of the Regional Accountants. 3. Partner Onboarding, Budget Management and Partner Accountability • Support the Project teams with the initial assessment, selection, contracting, and capacity-building of partners. • Support both the project and partners to monitor budgets, in providing required accountability data and ensure that funds are disbursed in accordance with the signed contracts. • Support partners in orientation and capacity building/training on financial management, internal control and risk management matters to ensure partners have adequate knowledge and skills in managing donor’s fund and are able to comply with Plan International& donor’s partnership agreement, financial guidelines and requirements. • Support the processes associated with sub grants; ensuring that all funding requests are supported with the necessary documentation prior to disbursements, in accordance with the signed contracts and PIU & Donor agreements • Conduct skill gap assessment of each Partner during the proposal stage with the Partner Assessment Committee and develop • Support the development of partner tools that will guide them with their budgeting, accountability & reporting. • Participate in annual work planning process with a focus on budget preparation ensuring that all allowable costs are captured, have appropriate unit costing and that the budget aligns to activity plans. • Monitor project burn rate, support budget holders in activity costing, and flagging up abnormal spending trends to the Project Manager and Lead Accountant – Partner Support. • Attend to queries regarding project reports/budgets in a timely manner to avoid delays to project plans and implementation. • Review partner financial accountability and promptly initiate the transfer of funds only if all is approved as per the partner agreement. • Liquidate in the system all partner advances accounted for and approved by relevant authority within the set liquidation dates in the system. • Conduct partner visits/spot checks and prepare expenditure verification reports highlighting potential risk areas and noncompliance by the partner.; evaluating progress & providing coaching and trouble-shooting support where necessary. • Participate in the quarterly partner visits; prepare quarterly Partner Visits Reports and submit to Senior Grants & Partnership Accountant for actions and follow up accordingly. 4.Project Financial Management, Compliance and Reporting. • Managing business projects to internally agreed standards so that they are within budget, scope, and time deliverables. • Prepare and submit timely monthly and accurate donor financial reports using the standard donor reporting template in accordance with donor reporting requirements. • Analyse financial reports and provide recommendation to the Project Manager on future forecasts and planning. • Analyse financial reports and provide recommendation to the finance team and cost recovery section on future cost recovery interventions. • Train the project team periodically to understand and comply fully with donor compliance and reporting requirements to ensure adherence to financial controls, compliancy, processes and procedures. 5.Audit and Risk Management • Identification of PIU's partner-related financial risks and support the development & implementation of risk-management controls and practices: • Comprehensively map out key partner management risks at all levels of PIU’s end to end partner management; develop and implement risk mitigating actions • Ensure that project activities are implemented in line with approved project proposal and FADs, especially. with regards to compliance requirements • Provide support to project audits (both external and internal audits), including preparing relevant supporting evidence, Fund Accountability Statement, documents and records to support the annual project expenditure audit exercise. • Ensure that audits are accomplished within the stipulated deadlines. • Implement audit actions based on safeguarding audit issues relating to the partners if any are identified. • Support partners to submit their scheduled financial reports on time, reviewing reports, and reporting any non-compliance to the Lead Accountant - Partner Support. • Follow up and ensure audit actions are implemented by partners as per agreed timelines. • Complete all Plan Academy mandatory courses within the stipulated timelines and share the certificates with the HR department. • Support both the partners and project team to maintain updated risk registers and asset register.

• Partnership Capacity Building and Assessments for quality reports, Good quality Partner reporting and documentation (Partner Capacity Assessments & Support) for multiple donor projects, e.g. UNHCR, European Union and Irish Government funded partners among others. • Building an environment free from Corruption & Fraud. An Improved internal control system to safe guard against fraud and financial indiscipline so that funds are used for the right purposes to address the needs of the intended beneficiaries. (Internal Controls) • Institute a proper Record keeping system of all financial documents, Good quality documentation, accountability and prompt processing of payments. (Documentation) for partner organizations. • Routine Compliance checks and verifications of Partners financial reports. Proper financial records and information meeting donor compliance requirements and standards, (Donor Compliance & Reporting. • Budget review and monitoring of all projects. Together with programme teams we review progress of budget implementation to ascertain possible over/under spends on specific budget lines, this improves coordination in implementation. • Managing of the accounting system Pastel, SAP and Adobe at the office by continuously updating it with all transactions entered into at the office plus promptly reporting any malfunction in the system to the IT officers for solutions. • Participate in planning, budgeting for the regional office funds by maintaining individual activity lines and reporting in line with departmental guidelines and targets. • Participate in both Internal and External Audits, by participating in entry and Exit meetings with the Auditors and also availing all documentations plus any other related information as requested by the Auditors. • Process Funds disbursements to partners after full verification of Project expenses for Activities Implemented, Using the Adobe and SAP System. • Conducting Risk Monitoring Assessment Exercises to partners, To assess their eligibility to handle a grant from Oxfam and implement to the required standards. • Processing payments to suppliers through making online transactions and writing cheques to our respective vendors. • Support in filing statutory returns on a monthly basis, i.e. processing NSSF, PAYE, and WHT