daphakampurira

Manage the reception and all the activities related to the front desk  Direct all visitors, calls or letters received to the respective offices/ person  Respond to emails sent to the general email group and or direct them to the staff responsible. Execute all administration-related activities and ensure safe custody of the institution’s property.  Supervise all subordinate staff.  Manage petty cash, ensure it is spent correctly and keep accurate records and receipts.  Maintain records, files and prepare regular reports as appropriate.  Oversee refurbishments and any renovations or relocations. Make certain all office equipment including automobiles are in good working condition, are routinely serviced and have consumables at all times.  Monitor the use of Company vehicles and ensure their effective maintenance and security. Maintain an up-to-date register of all Company assets  Inspect the institutions equipment and components to identify hazards, defects and the need for adjustment or repair and to ensure compliance with approved standards.  Maintain contact with utility companies and keep records on matters pertaining the provision of services, bill settlement and other related issues.  Liaise with the responsible officers and ensure maintenance of the office equipment, furniture, utility services and paying bills on time. Ensure timely distribution of delivered items to respective offices for smooth operations.  Ensure timely delivery of documents, parcels and other items to end users.  Timely preparations of logistics for internal and external meetings, conferences and workshops  Follow up on deliveries from suppliers and Distributors. Prepare and distribute LPOs to suppliers to ensure timely delivery of supplies.  Verify items delivered before onward delivery to the to clients.  Keep and maintain records of all Company contracts, LPOs, MOUs and Company documents. Handle invoicing, pending deliveries and coordination with OEMs, distributors and suppliers.  Handle and submit all bidding requirements and prequalification submissions on behalf of Tier Technologies Uganda Limited in a timely manner. Maintain a record of all Company documents, suppliers and their contacts. • Maintain an up-to-date register of Company licenses, subscriptions and ensure their renewals are done at least three months prior to expiry. These include but are not Trading license, annual tax returns, Microsoft licenses, NITA-U, website hosting etc.... • Ensure Company operational expenses are done on a monthly basis and are up to date i.e. rent, VAT returns PAYE among others Plan, monitor and implement security controls and measures to ensure the safety of the institution’s premises, assets and staff.  Manage incidents and determine course of action. Monitor stock levels and usage of stock Participate in the planning and development of the budget for the Company.  Ensure resources are properly utilised and advise on budgets.  Ensure proper dispensing of items and availability of items in stores.  Ensure quality of items received.  Ensure cleanliness of the office and surroundings to maintain a good corporate image. Coordinate transport arrangements for staff  Coordinate workshops/trainings for staff including all logistical requirements.

Supervise Peer Educators Weekly Adolescent Sexual Reproductive Health sessions to ensure quality and efficient delivery of sessions.  Monitor Community Based Trainers (CBTs) activities to monitor Youth Savings and Loans Associations (YSLAs) activities in the groups.  Support other SHE SOARS project activities.  Compile timely activity reports after field visits.  Follow up on procurement requests to ensure timely purchase of the project item services.  Work with stores to verify SHE SOARS procured items.  Collect data from Peer Educators and CBTs activities for monthly reports.  Coordinate Peer Educators and CBTs monthly quarterly reflection meetings and compile minutes.  Follow up on requisitions in Finance department

Facilitation of focus discussion groups on the developmental programming approach • Collected data using the ODK tool and submitted to the wireless server on the daily basis • Transcribing of the collected data into quotations • Complied the data collected into unified system and sent all the reports to the M&E • Reported the number of surveys collected and any unusual situations to the team leader daily. • Ensured that all questionnaires and equipment are accounted for to the M&E team leader. • Turned over all literature and materials used in the survey to the team leader. • Followed confidentiality and security procedures to ensure respondent privacy is protected