collinesalok49

• Administer and monitor the financial system through use of SAP Accounting system in order to ensure that project finances are maintained in an accurate and timely manner. • Prompt payment of Sales teams’ expenses through mobile money. • Support the project team in budget management and control to ensure that there are no budget overruns. • Carrying of monthly bank and customer accounts reconciliations, • Preparation and submission of daily, bi-weekly financial, and monthly reports. • Manage and control organization’s assets, stocks and inventory. • Preparing monthly staff payroll and ensure all deductions like NSSF, PAYE and other relevant taxes are remitted to the respective authorities. • Assisting in the preparation of all supplier payment vouchers, and cheques and ensure the timely settlement of all undisputed invoices. • Managing and implementing the set internal control systems to ensure safety of the Project’s resources and compliance of laid down financial regulations. • Carrying out monthly bank reconciliation for selected bank accounts and mobile money account. • Managing accounts receivables and payables including staff advance ledger and updating them on the accountability due for retiring from the system. • Facilitating procurement documents processing and verify all procurement documents for payment against invoices

• Ensuring timely preparation of financial reports and bank reconciliation statements and ensure they are checked and approved for submission within deadline. • Ensuring that proper Books of Accounts are maintained in line with Generally Accepted Accounting Standards and other professional pronouncements. • Ensuring Sales representatives comply with applicable finance management requirements through effective stock controls and ensuring daily cash collections are banked. • Responsible for recording cash and bank transactions in Sage Accounting System, ensuring correct coding of expenses and income are done. Posting sales representatives’ and customers’ payments by recording cash, cheques and deposit slips transactions. • Carrying out monthly bank reconciliations for the different bank accounts, • Performing bi weekly and monthly account reconciliations. • Participating in bi weekly stock take process and reconciling the sales team thereafter • Producing monthly financial and management reports. • Coordinating with the different depot supervisors to ensure all the route accounts are kept up to date with minimum credit levels as recommended by the company. • Ensuring that all the credit customers’ accounts are collected on time and debts kept within the approved credit limits and period. • Ensuring The SAP System transactions are kept up to date and any irregularities resolved as fast as possible.

• Preparing and forwarding the depot’s daily, weekly and monthly operations and Sales reports, • Ensuring full time availability of stock at all times and keeping stock within the insurable limit, • Executing the weekly internal and external customer account reconciliations. • Keeping an update fixed asset registry and proper filling of all company documents. • Participating in the monthly stock take and permanent return exercises. • Ensuring daily cash Account reconciliation and banking all cash collections • Keeping an Up dated Accounts and inventory details by use of Pastel ERP Accounting system. • Managing depot receivables/payables and escalating any issues to CRM & CFO. • Ensure good/proper record keeping and administrative practice at the depot. • Planning and ensuring that the Depots targets are met with minimal expenditures. • Ensure compliance of the standard operating procedures. • On Job training of all the depot Team and Orientation of new Employees at the Depot