Muhanguzi Brian

I work as the Admin Assistant for African Leadership and Management Training for Impact in Malaria Eradication (ALAMIME) program. This program is run by Makerere University School of Public Health in collaboration with schools of Public Health in high burden Malaria countries including Tanzania, Nigeria, The Democratic Republic of Congo, Niger, and Burkina Faso, Togo, Benin, Sierra Leone and is funded by the Bill and Melinda Gates Foundation. Responsibilities: Office management & logistics • Working with the team to plan and track administration work for the ALAMINE project. • Organizing project events and training, liaising with delegates, venues and trainers as required. • Preparation of course materials including creating, photocopying and collating delegate packs, name badges and certificates • Performing clerical duties including photocopying, scanning, faxing, filing, and mailing • Providing logistical support for workshops and project/field activities • Assisting project leads in the development of logistics plans for trainings and workshops • Assisting respective project leads in drafting and distributing letters; and seek confirmation of participation for events organized by ALAMIME • Making travel arrangements for staff traveling within and outside of Uganda • Managing local travel logistics for in-coming ALAMIME project visitors • Coordinating the procurement of office supplies • Any other duties as assigned by your immediate supervisor. Finance & accounting • Coordinating transportation and maintain monthly transport log • Ensuring timely settlement of vendor payments (internet, transport, office rent etc.) • Updating and maintain monthly petty cash register • Monitoring monthly project expenditure and compile a quarterly budget request • Support finance department with invoicing and expense tracking • Coordinating with accounts for the submission of complete and accurate financial reports • Engaging fully as a member of the MaKSPH staff team, including participation in staff meetings. • Provide administrative support to other team members as needed.

• Organizing and managing the MP's schedule, including meetings, appointments, and events. • Coordinating travel arrangements and itineraries. • Handling and responding to emails, letters, and other • forms of communication on behalf of the MP. • Drafting and preparing official letters, speeches, and other documents. • Overseeing day-to-day office operations. • Managing budgets, expenses, and financial records. • Supervising other staff members in the office. • Providing general administrative support to team members. • Assisting with document preparation, photocopying, and scanning. • Handling phone calls, emails, and other forms of communication. • Drafting and preparing correspondence, memos, and reports. • Entering and updating information in databases and spreadsheets. • Maintaining accurate records and file • Ordering and maintaining office supplies. • Keeping track of inventory and reordering as necessary. • Serving as a point of contact between the MP and constituents. • Handling inquiries and requests from constituents. • Organizing constituency events and meetings. • Researching various issues, policies, and legislation. • Preparing briefs and summaries to keep the MP informed. • Assisting in the preparation for parliamentary sessions. • Researching and analyzing proposed legislation. • Providing administrative support during parliamentary sessions. • Managing the MP's public image. • Coordinating media interviews and appearances. • Handling social media accounts and other communication channels. • Organizing and coordinating events such as meetings, workshops, and public forums. • Managing logistics for events attended by the MP. • Confidentiality: • Maintaining a high level of confidentiality on sensitive matters. • Handling information with discretion and professionalism. • Running errands and performing various administrative tasks as needed. • Providing general support to ensure the smooth functioning of the office. • Other roles included; coordinating fundraising efforts and liaising with other government officials or stakeholders from different Ministries, Departments and Agencies (MDAs) regarding several key issues. Others include politicians and their staff, embassies, commissioners, relevant interest groups, the media, relevant voluntary sector organizations and constituents.

• Participated in field activities during data collection. This involves visiting communities, to interact with project beneficiaries (targets) and other key informant stakeholders. • Bidding for projects with both government and non-governmental organizations. This includes developing of timely Expressions of Interest and Writing Project Proposals to different Clients in the fields of health, education, agriculture, and organizational development among others. • Took part in project implementation including writing Inception Reports, designing tools for data collection, attending meetings called by Clients, guiding research assistants and writing reports. • Undertook basic research in the relevant discipline areas as directed using the appropriate methods and/or techniques. • Contributed to research findings appropriate to the production of research reports and/or Publications • Worked with research colleagues and support staff internally as appropriate to any given research project. • Managed data collection projects by meeting paper and electronic mailing deadlines, entering data, transcribing tapes and handwritten notes; and learning and using technology to do these tasks more efficiently. • Designed, executed and evaluated research projects, including literature reviews, surveys and focus groups. • Responsible for carrying out day-to-day research using established research methods and techniques within the framework of the research programme as directed. • Assisted staff in logistical management of the center, including acquisition of supplies, inventory management, bookkeeping and strategic planning. • Carried out any other duties as assigned to me by the supervisors