apotuu2007

Key Duties & Responsibilities • Verify the accuracy and authenticity of accountabilities and other support documentations and approvals and support in the payments processing • Prepare or review monthly journals analyzing financial information used, general ledger accounts, cost centres and project codes for posting in NAV Microsoft Dynamics. • Review accounting documents to ensure accuracy of information and calculations and make or direct correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiencies can be achieved • Carry out monthly closing process and reconciliation of general ledger accounts such as Bank/Cashbook reconciliations, payable and receivable accounts reconciliations. • Support in the compilation and filing of statutory taxes and other statutory deductions legally liable to the institute. • Perform periodic asset verifications, cash counts and stock counts at IDI and/or field offices • Verify the accuracy and completeness of Transaction Details in NAV Microsoft Dynamics before forwarding to the Grants Management Unit for report preparation. • Responds to enquiries and checks accounting transactions to locate and resolve discrepancies. • Liaise with the Grants section to provide project financial reports that satisfy donor requirements. • Prepare variance and other financial analyses of project accounts, as requested by the Finance and Operations Manager. • Prepare monthly statutory returns (e.g., PAYE, NSSF) accurately and on time for the entire P • Coordinate the Quarterly VAT Compilation by the Accounts Assistant. • Support in payroll processing for LPHS TB staff and accurate salary payments • Assist the Grants Management Unit with relevant information to enable the preparation of informed project budgets. • Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation. • Ensure that all documents are archived and maintained safely and securely for the periods indicated by project and grant sponsors. • Assist the Finance & Operation Manger obtain support documents, prepare analyses of project accounts for IDI’s mainstream and projects specific audits. • Ensure all paperwork is properly archived at the end of each audit.

1. Finance • Advise program teams on resource integration options to meet match requirements of grants • Lead the development of the annual program team operating budget, monitor actual performance, and develop project projections. • Review and/or generate financial reports for compliance with grant and donor requirements. • Analyze spending trends and provide feedback and analysis to the Country Representative and field colleagues on areas with significant over or underspending. • Prepare close-out documentation at end of funding cycles in compliance with government regulations. • Contribute to the preparation of financial statements for donors and processing and retention of documents and support following donor’s rules and regulations. • Ensure compliance with regulations (internal and donor-related) for procurement of goods and services and record-keeping. 2. Budgets • Review monthly Budget vs Actual and prepare any adjustments required for the Program Manager to review • Provide insight into projected Budget vs Actual report based on field office generated information and provide the Country Representative timeliness and accurate report. • Working with Country representative to assist program staff to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of field operating cost • Assist Finance & Grant manager to ensure that all accruals at grant closure are accurate, valid, and are promptly liquidated • Review payment vouchers, ensuring completeness of the documentation and consistency with ForAfrika policies and procedures. • Cash/Bank – Management Support in the processing of bank, Mobile Money, and cash transactions. • Monitoring cash usage and requirements and inform the Manager of possible unusual activity or requirements • Support both internal & government audits, provide the required information and facilitate audit recommendations implementation 3. Administration • Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets, supplier contact), ensuring these are consistent with ForAfrika operating requirements. • Support the efficient running of ForAfrika office daily operations. • Ensure all procurement processes comply with ForAfrika and donor regulations. • Support logistics for ForAfrika offices • Supports Human Resource department in recruiting juniors and casuals’ staff, responsible for Payroll, staff leave management and other as may be assigned by HR manager from Juba.

-Monitor budget and cash-flow management by ensuring expenditures are within the budget limits, identify and provide variances explanations for management decision making by 18th each month. -Review and consolidate the programme/ADP Budget/Log frame Budgets and forward these to the Regional -Finance Officers for uploads into sun systems by 2nd each month. -Raise, receive and review voucher interface files from the programme/cluster for the completeness/accuracy of data, account codes and provide feedback and send to Regional Finance Officers by 2nd every month. -Receive and review Sun systems generated and other financial reports for the programme and share/discuss the reports with the programme teams on 7th each month and have final reports filed at the cluster by 20th each month. -Manage the Beyonic Mobile money account functions for the programme and ensure timely and accurate reconciliations by 3rd each following month. -Receive and compile funding requests that have to be sent to the Regional Finance Officers by 5th each month. -Participate on the Procurement Committee as Secretary and provide technical advice to the members. -Provide technical financial support and hands on to programme Program staff. -Asset management (have asset registers to monitor and manage programme/ cluster assets) in accordance with WV Finance Manual on quarterly basis -Have all program/ cluster staff Labor distribution reports clearly signed, input in the LDR system and have hard copies filed by 10th each month.

Duties • Review WHT & VAT claims and follow-up WHT & VAT refund requests from Uganda Revenue Authority. • To manage accounts payables and receivable. • To prepare monthly bank reconciliation statements by the 2nd of every month. • To make timely approved payments. • To take lead of procurement function for Acholi Program office. • To participate in budget preparing and monitoring according to donors’ policies. • To keep accurate and complete record of financial transactions in the computerized accounting system. • Support the Project Officers in Project proposals writing • Participate in the internal and external audit exercises and ensure compliance with recent Audit recommendations • To prepare payroll and ensure that staff’s salaries are paid by 19th of every month. • To manage advances to staff and partners and ensure timely and accurate accountabilities for funds disbursed.