04 Office Attendant at Technical and Vocational Education and Training (TVET) Council of Uganda, Kampala
Job Description
Reports to: To be assigned
Organizational Unit: Various
Location: TVET Council Head Office, Kampala
Basic Function (Summary of the Function)
The Office Attendant provides general office support services to ensure a clean, orderly, and efficient working environment. The role supports day-to-day administrative operations through cleaning, messenger services, and basic office assistance.
Duties and Responsibilities
1. Office Support and Cleanliness
a) Clean and maintain offices, corridors, meeting rooms, washrooms, and common areas to acceptable hygiene and safety standards.
b) Ensure offices are properly arranged, including furniture, equipment, and supplies.
c) Open and close offices as required and ensure lights out and that equipment are properly handled.
2. Hospitality, and Meeting Support
a) Prepare and serve tea, refreshments, and water to staff and visitors as required.
b) Support meetings, workshops, and official functions by setting up venues and providing hospitality services.
3. Messenger and Errand Services
a) Deliver and collect documents, mail, and parcels within and outside the organization as assigned.
b) Assist with basic photocopying, proper filing, and movement of office items.
c) Manage office records in a secure and confidential manner.
d) Assist with retrieval of office records as necessary.
4. Stores and Supplies Support
a) Assist in monitoring office supplies and report low stock levels to the supervisor.
b) Support proper storage and safe handling of office equipment and consumables.
5. Safety, Conduct, and Compliance
a) Observe safety, security, and hygiene standards at all times.
b) Maintain confidentiality, professionalism, and respectful conduct in the workplace.
c) Perform any other duties as may be assigned by the supervisor.
Supervision Received: Works under the direct supervision of the Senior Executive Assistant or assigned or designated supervisor.
Supervision Exercised: None.
Education Requirements:
a) Minimum of Uganda Certificate of Education (UCE).
b) Possession of driving permit with a Class A
Experience:
A minimum of 3 years’ experience in office support, cleaning, or messenger services is required.
Knowledge and Skills:
a) Computer literacy is a must
b) Basic knowledge of office hygiene and safety practices
c) Ability to follow instructions and work independently
d) Good interpersonal and communication skills
e) High level of integrity, discipline, and reliability
Physical Demands: Requires standing, walking, lifting light office items, and general physical activity.
Travel Requirements: Occasional local travel for official errands and deliveries.
