Monitoring Assistants at Private Sector Foundation Uganda, Kampala

Job Description

Under the guidance of the GROW Project M&E Specialist, the Monitoring Assistant will be
responsible for ensuring high quality and timely input into the data collection, entry, analysis,
field monitoring and reporting of the GROW Project interventions. S/he will ensure that
activities are implemented in a timely manner and results achieved in the most cost-effective
manner.
The Monitoring Assistants shall perform the following duties:
• Data entry for various GROW Project components data arising out of the application,
monitoring reports, periodical reports and any other key data contributing to the profiling
of the GROW project beneficiaries and service providers as guided by the Project M&E
Specialist. The Monitoring Assistant will be required to work on documents, telephone
call records or transcripts of meetings and discussions with the intent to extract and enter
the data, analyze and provide clean and analyzed summaries as requested.
• Data cleaning of the various data entered in a bid to improve the data quality, edits and
required corrections as guided by the data entry sheets, formats and guidelines, or as
guided by the M&E Specialist.
• Undertake field visits for different project subcomponents service providers (such as
skills and BDS training providers, Financial Institutions branches and GROW Loan
Borrowers), to support completion of data entry, data cleaning and validation and
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documentation of beneficiaries success stories as assigned by the M&E Specialist/M&E
Officer. Prepare field visit reports including errors found or issues identified that will
inform actions and decisions for data quality controls and improvement as well as the
required training of the different partners/service providers.
• Participate in feedback meetings with the implementing partners (FIs, skills and BDS
training providers, districts to document data and feedback issues; that will inform
improvements and training for data management and reporting.
• Train and facilitate project staff, implementing partners and other stakeholders on data
entry, cleaning and how to back up and access data and information on the central
database.
• Contribute to the development of data collection tools and reporting templates.
• Ensure that all allocated tasks are implemented, and outputs achieved within the specified
timeline, and if it is not achieved communicate in a timely manner.
• Any other work assigned.
3. Minimum Education qualification and experience
The desired candidates should possess at least the following
• A University Degree preferably in Statistics, Economics, Business Administration,
International Business, Population Studies or Development Studies, social sciences,
procurement and Information Technology
• Advanced training in computer skills is an added advantage. Ability to teach and coach
others in the process of data management for improved data quality and reporting.
• At least one years’ experience of working on a similar assignment.
4. Key competencies required
The candidate should possess the following competencies:
• Proficient ICT skills, particularly use of Ms Office packages (Ms Word, Ms Access, MS
Excel and Power Point) and knowledge of use of internet and e-mail to extract, share and
access information.• Reasonable experiences for data entry, analysis, data merging and use of statistical
software.
• Experience in designing tools and training and facilitation skills is an added advantage
• Good organizational skills (orderly) and paying attention to details to perform the
required tasks, ability to grasp issues in a very short time and willing/open to learning
new things outside of his/her background training.
• Willingness for sometimes to work beyond the normal working hours to meet set
timelines for very urgent assignments.