ALLEN kEBIRUNGI

•Calendar and schedule management for the Executive Director • Communication management • Travel coordination • Meeting coordination • Information management • Research and analysis • Event planning • Relationship management • Budget and expense monitoring and accountability

•Assisting in recruitment and selection processes, including job posting and screening resumes • Maintaining employee records and updating Human resource data base • Assisting in employee orientation and training programs • Supporting performance management activities such as performance appraisals and employee development plans • Assisting in human resource policy development and implementation • Assisted in report writing on recruited staff • Assisting general administrative tasks including answering phone calls, managing correspondence and handling office supplies • Supporting travel arrangements including booking accommodation • Assisting in organizing meetings, workshops and events including preparing agendas taking minutes and arranging logistics • Maintaining and organizing files, records and documents. • Assisting in facilities management including office maintenance and vendor coordination

Worked under the Finance and Administration Department. Some of the activities I did include; • Dispatching letters and documents to different Departments, Offices and Ministries for example Ministry of Justice and Constitutional Affairs • Provided customer service care that is; interacted with customers, addressed their needs, answered their questions and addressed their concerns through exercising professionalism, patience and people first attitude. • Making copies of Departmental documents • Received visitors and attended to their needs • Managed mail, sorted and distributed incoming mail • Addressed calls and forwarded them to appropriate officers • Organising documents by filling them on subject files • Recorded and produced minutes for Finance and Administration meetings • Drafted documents for example briefs, problem statement, letters • Issuing office stationary to different offices in the Department • Facilitating and monitoring activities such as fitness sessions every Wednesday, selling cancer awareness tags to staff and securing appointments in conjunction with relevant Officers • Organising meetings , taking minutes and conveying decisions to the relevant offices • Undertook a market survey • Circulated relevant documents for meetings and speeches to officers • Requested for refreshments for meetings • Prepared the board rooms for meetings • Followed up on different issues with officers • Drafted internal memoranda for signature • Received incoming mail and supervised dispatch of outgoing mail • Attended to calls either in person or on telephone in the office of the Secretary to the Under Secretary in the Department